Process & AI Ops

Make AI actually run your operations,
not just your board deck.

We map your operations, surface the highest‑ROI automation opportunities, and show a realistic path to freeing 40+ hours/month of ‘people‑as‑glue’ work, with clear math back to FTE and EBITDA.

Check if the Blueprint is a fit → See how it works ↓

Your ops aren't broken.
They're held together by people.

  • The manual glue work costs 10–40 hours/month per location, and nobody’s tracking it
  • Quotes and leads only get followed up when someone remembers
  • Every location runs “their own version” of the process
  • CRMs, inboxes, spreadsheets, and booking tools all disagree
  • You’re paying good people to move data between tools all day
  • Everyone talks about “using AI” but nothing in your business actually changed

We're a fit if:

  • You’re doing $3M–$50M+ across one or more locations
  • At least 5+ people touch the same processes (sales, scheduling, billing, inventory, ops)
  • You know there’s automation potential, but no one owns it
  • You want systems that run quietly, not another hero who “saves the day”
Check if the Blueprint makes sense for you →

What we do

Map. Automate. Monitor.

Everything starts with the Ops Blueprint. If the numbers and plan make sense, we move into focused Process Automation Sprints, then Managed Automation for critical processes.

01

Ops Blueprint

$5K 2 weeks

BeemFlow runs a focused audit of your live operations, powered by BeemSpec, to identify failure points and surface the highest‑ROI automation opportunities.

  • Ops Blueprint: 6–12 key processes mapped as structured stories (Lead → Booking, Quote → Cash, No‑Show Rescue, etc.), including tools, handoffs, and edge cases
  • Prioritized automation backlog: 3‑5 high‑ROI automations, each defined as a specific, shippable workflow with projected hours/month reclaimed
  • 90‑day automation roadmap: a clear, sequenced plan for the next 1‑2 Process Automation Sprints, each shipping 2‑3 automations, with owners and dependencies tied to your tools and team

If, by the end of the Blueprint, you do not have at least one automation opportunity modeled at 40+ hours per month of savings with a deployment plan your team understands, we will extend the Blueprint work at our cost until you do.

02

Process Automation Sprints

$30K–60K each 4‑6 weeks

Each Sprint turns part of your Blueprint into production automations by implementing 2‑3 of the prioritized workflows.

  • One process area per sprint: e.g., Lead → Booking, Quote → Cash, multi‑location reporting, or another high‑leverage process from your Blueprint
  • Template‑driven builds: 2‑3 production automations (e.g., lead capture & routing, no‑show detection & rescheduling, quote follow‑up sequences) drawn from BeemFlow’s tested library and wired into your CRM, booking, billing, and messaging stack
  • 30‑day stabilization: included stabilization and break/fix under normal use for deployed automations

Your $5K Blueprint fee credits toward your first Process Automation Sprint.

03

Managed Automation

From $3K‑6K/mo Ongoing

Ongoing monitoring and maintenance of your deployed automations, plus continued BeemSpec access.

  • Automation monitoring & incident handling: we watch critical automations, handle break/fix, and update as APIs and tools change
  • Optimization & tuning: minor adjustments to existing automations (rules, guardrails, messaging) based on live usage, within the scope of what’s already deployed
  • Quarterly review: 60–90 minute review of performance, noise, and the next high‑priority opportunities for future Sprints

For automations on the critical path, we require at least 6 months of Managed Automation; otherwise, post‑stabilization support is available as per‑incident support at published rates.

Check if the Blueprint makes sense for you →

The Process

How it works

01

Map

We map a real day in your business: the calls, tickets, tools, and handoffs. Everything goes into structured stories in BeemSpec, surfacing where work breaks down and where automation has the highest leverage.

02

Blueprint

We deliver your Ops Blueprint: 6–12 key processes mapped, 3‑5 high‑ROI automations prioritized by impact, and a 90‑day automation roadmap scoped to your tools and team.

03

Automate

Your first Process Automation Sprint turns the Blueprint into production automations. 2‑3 automations per sprint, wired into your stack, with weekly progress visibility.

04

Monitor

Managed Automation keeps your automations running. We monitor, iterate, and ship at least one meaningful improvement per month, with quarterly reviews to scope what’s next.

AI powers the platform.
Automations are what you actually feel.

AI runs under the hood. It maps your processes, wires your tools together, and monitors everything with guardrails and audit logs. You never have to think about the AI layer. You just see processes that used to take people hours now running on their own.

The result isn’t “AI in a board slide.” It’s production automations quietly pulling humans out of the 10–20% of work they should never have been doing in the first place.

Who we are

Built by operators, for operators

BeemFlow was founded by Alec Wantoch and Zach Pelkey, two engineer‑founders who previously co‑founded Valist (acquired by HyperPlay), led product and security through HyperPlay's Series A and first 100K+ downloads, and shipped 15+ production systems across fintech, infrastructure, and education.

That experience is now embedded in two product assets: BeemSpec, our AI‑native story mapping, process flow mapping, and coordination platform that scopes and specs every build, and the automation template library that powers every BeemFlow deployment. The platform is supported by a senior team spanning product design, infrastructure, and security engineering: the same people we've shipped multiple products with.

Every deployment is planned through BeemSpec and built on reusable automation templates, so a small senior team can consistently deliver enterprise‑grade automation at startup speed.

2048 VenturesNasdaqCoinbase Bytes2nd Place, HACKtheMACHINE at MITIPFS "Building Web3" SeriesCentral Penn Business Journal

Questions

Questions you should be asking

How is this different from hiring an internal engineer or “AI person”? +
Internal hires are great once you know exactly what to build and have the infrastructure to support them. BeemFlow gives you two things from day one: BeemSpec for structured planning and scoping, and a library of production‑ready automation templates. No ramp‑up, no guesswork. After deployment, we can help you hire and onboard the right internal team to manage the automations going forward.
What happens when something breaks? +
Every Blueprint and Process Automation Sprint includes a 30‑day stabilization window: if something deployed breaks under normal use, we fix it. After that, the Managed Automation plan covers ongoing monitoring, incident handling, and upgrades. If you opt out of the managed plan, post‑stabilization support is available as per‑incident support at published rates.
Do you replace my team? +
No. We remove the repetitive glue work so your team can do the work you actually hired them for. The best projects free up your best people; they don’t get rid of them.
What if we’re not sure what to automate? +
That’s normal. Most clients come in with “this feels messy.” The Blueprint is designed to turn “we’re drowning in manual work” into a specific list of processes, automations, hours saved, and a deployment plan. (A “process” is a full business flow like Lead → Booking or Quote → Cash. An “automation” is a production‑ready piece that takes one chunk of that process from manual to mostly hands‑off.)
Can you work with our existing tools and security constraints? +
Yes. We start from your current stack and constraints. If something truly can’t be done safely with your systems, we’ll say so and offer options rather than forcing a pet tool on you.
Who pays for LLMs and automation tools? +
Under the hood, your automations run on a dedicated BeemFlow automation environment that lives in your cloud and connects to your existing tools.

You pay your usual vendors directly — CRM, inbox, cloud, LLM providers, and messaging — so usage and data stay in your accounts. We provision and configure the environment for you.

Our fees cover:
• The BeemFlow Automation Platform (BeemSpec, our automation templates, and the managed automation engine we deploy into your stack)
• Configuration and customization of BeemFlow automations for your processes
• Ongoing managed automation: monitoring, incident response, and continuous improvement

In some cases, we also host parts of the automation engine on our managed infrastructure and connect it to your tools. In others, we deploy a dedicated BeemFlow automation environment inside your cloud. Either way, you own the vendor relationships; we maintain the automation platform and its operation.

Ready to stop being the glue in your own operations?

No slide deck. First call is about your actual processes. Tell us a bit about your business and we’ll come prepared. If the Blueprint isn’t the right fit, we’ll tell you quickly.